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This is a sample data entry screen. The screen has a variety of objects for capturing and showing data items: 50 fields, 100 labels, 50 check boxes and 40 radio buttons, 10 list boxes (fields with downward arrows) that are linked to and update 10 other files, 9 grids for displaying records from other files, and 2 pictures. You only activate the objects you need. You can also append program-specific instructions to [Create], [Modify], [Delete] and [Compute] commands. For example, instructions for checking that at least one contact data (phone, fax, cell or email) is entered before a record is created. Use the [hammer] to redesign the screen and its objects, change colors, fonts, hide or activate fields and append instructions.
In this example, contact number (record key) is automatically generated. The next number is assigned whenever the contact number field is clicked. The navigation buttons on top right shows the first, previous, all, next and last record. The all [|<>|] button shows all the records:
You can use Microsoft Word, Wordpad, Notepad or Excel to print selected columns. The [Letter] command merges data and pictures with a letter template (mail merge feature). GenRe creates 1-page letters.
[Special] command includes more functions: 1. Batch editor ] - to process all records in one go. For example, resetting balances to zeroes at the start of the year. 2. Debug the next command - to verify that the instructions you have added are working correctly. 3. Documents - to view documents linked to the current record, as in all documents to/from a customer 4. File activity - to list the changes to the current or all records. 5. File name/ record key, to change the file name and define the record key either as automatically generated or manually entered. 6. Restore deleted records . To retrieve records, as in contacts that live in a certain suburb, select a suburb from the list and click [Retrieve]. [Select] command has a flexible criteria. You can change include into exclude and the or's to and's.
Below is sample for selecting records with contact dates equal to "yesterday". Other relative dates are shown. Criteria are saved for subsequent use.
Back to data entry screen. Clicking the [hammer] flips the program to design mode. Clicking the Contact Date field shows its details on the designer panel. You will be able to change definitions, names, display options and dimensions of screen objects. [Field Editor] command adds checks and conditions. For example, while the date is entered as mmddyy for quick entry, you may want to have the program re-display it in mmm-dd-yyyy format for clarity. Or accept a certain date range only.
Once you [Close] the designer, the changes are applied to screen, program and file. |
